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| Bid Classification: |
Services
|
|---|---|
| Bid Type: | RFP/NRFP |
| Bid Number: | P24-106 |
| Bid Name: | Consulting Services – Document Migration eDocs to SharePoint |
| Bid Status: | Open |
| Published Date: | Wed Nov 6, 2024 2:00:00 PM (PST) |
| Bid Closing Date: | Tue Dec 3, 2024 2:00:00 PM (PST) |
| Question Deadline: | Thu Nov 21, 2024 5:03:00 PM (PST) |
| Duration in months: | 12 |
| Negotiation Type: | Refer to project document |
| Condition for Participation: | Refer to project document |
| Electronic Auctions: | Not Applicable |
| Language for Bid Submissions: | English unless specified in the bid document |
| Submission Type: | Online Submissions Only |
| Submission Address: | Online Submissions Only |
| Public Opening: | No |
| Description: |
City of Prince George (the “City) is seeking proposals from qualified information technology consultants for the migration of documents from eDocs to SharePoint. The City is looking to move its current document management system to MS SharePoint. The current document management system (OpenText eDocs) has over 750,000 documents and consumes over 1.45 terabytes of on-premise disk space. The City currently has its intranet hosted on Sharepoint. The City receives approximately 130 Freedom of Information (FOI) Requests per year, and these requests are showing year to year increases. FOI requests consume significant resources to search and consolidate related documents across multiple disparate systems. The City is interested in utilizing Microsoft Purview for improving the time and effort to complete, and the accuracy of results, for FOI requests.
The City is interested in implementing records management, updating its document management structure / hierarchy, migrating relevant OpenText eDoc documents to MS SharePoint, and is seeking tools and/or processes to mitigate the significant effort to identify, classify, import and complete FOI searches. |
| Bid Document Access: | Bid Opportunity notices and awards and a free preview of the bid documents is available on this site free of charge without registration. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. There is no cost to obtain an unsecured version of the document and /or to participate in this solicitation. |
| Trade Agreements: |
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Please refer to Tender Description or Tender Documents
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Meeting Locations
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